Clinical Operations Assistant (Administrative & Practice Support)

Seasons of Change is a growing private practice rooted in thoughtful, affirming, and high-quality care. We believe strong care is supported by strong systems, clear communication, and a practice environment that feels grounded, intentional, and human. As we continue to grow, we are building slowly and thoughtfully, with a focus on creating meaningful support for both clients and the people who help keep the practice running.

This is a part-time, administrative-first support role within a growing private practice. The primary focus of this position is helping maintain organization, coordination, and follow-through across day-to-day practice operations.

This role may also include occasional direct support to the founder, including coordination, logistics, and other high-trust support tasks as needed. It is ideal for someone who is highly organized, detail-oriented, and comfortable in a support-focused role.

For candidates with relevant licensure or clinical training, there may be opportunities over time to discuss expanded responsibilities, including clinical work, based on fit, performance, and practice needs. Clinical work is not immediate and is not guaranteed.

Hours: Part-time, approximately 5–10 hours per week to start, with potential for expanded hours over time based on fit, performance, and practice needs

Responsibilities may include:

• Managing calendars, scheduling, and appointments
• Supporting day-to-day organization and coordination across the practice
• Assisting with light administrative coordination, including scheduling, invoicing support, and follow-up tasks
• Tracking tasks, deadlines, and follow-through to help ensure priorities stay on track
• Supporting light communication with clients, scheduling contacts, and staff
• Helping with intake-related coordination and practice workflows
• Providing occasional founder support, including coordination, logistics, and other high-trust support tasks as needed
• Assisting with general administrative and operational support as priorities evolve

Priorities will be introduced gradually, with an initial focus on scheduling, coordination, and follow-through.

Interested applicants should send their resume to hello@seasonsofchangewellness.com

Ideal candidates will have:

• Strong organizational skills and attention to detail
• Clear communication and consistent follow-through
• Comfort working in a flexible, support-focused role
• Ability to manage multiple moving pieces and shifting priorities
• Comfort with both independent work and regular coordination
• Access to reliable transportation and comfort traveling locally for occasional in-person meetings or tasks

Candidates with backgrounds in social work, counseling, education, healthcare, or other people-centered fields are welcome to apply. Relevant licensure or clinical training is a plus, but not required.

This role is especially well-suited for someone who is comfortable starting in an administrative-first position and interested in supporting the behind-the-scenes functioning of a growing practice.

Ideal candidates will have:

• Strong organizational skills and attention to detail
• Clear communication and consistent follow-through
• Comfort working in a flexible, support-focused role
• Ability to manage multiple moving pieces and shifting priorities
• Comfort with both independent work and regular coordination
• Access to reliable transportation and comfort traveling locally for occasional in-person meetings or tasks

Candidates with backgrounds in social work, counseling, education, healthcare, or other people-centered fields are welcome to apply. Relevant licensure or clinical training is a plus, but not required.

This role is especially well-suited for someone who is comfortable starting in an administrative-first position and interested in supporting the behind-the-scenes functioning of a growing practice.